CHIEF MANAGER PROCUREMENT - Tanzania Postal Bank (TPB)

Tanzania Postal Bank (TPB) seeks to appoint dedicated, self-motivated and highly organized Chief Manager Procurement to join the TPB management team. The work station is Head Office.

Reporting Line:   Chief Executive Officer

Locations: Headquarter

Work Schedule:  As per TPB Staff regulations

Division: Procurement and Supply

Salary: Commensurate to the Job Advertised

Essential Duties and Responsibilities:-

• Head of Procurement Management Unit (PMU)

• To plan, direct, organize, coordinate and control supply operations in the Corporation.

• Provide specialist advice, guidance and service on leading procurement to the Bank and departments, Management of potential risks associate with different sourcing strategies provide insight through the analysis of spend, supply markets and Savings

• Contribute to the development of business unit strategy by providing a view on potential improvements for procurement systems and assessment of the existing situation and anticipated changes within and external environment.

• Define and manage key Supplier relationships to deliver breakthrough performance in cost, service and Quality, including technical inputs to negotiations on strategically significant contracts and management of third party service providers.

• Ensure conformity with Public Procurement Act, and its regulations.

• Establish and maintain a succession plan/training for the key roles in procurement department, Motivate employee in the department and ensure that their efforts are recognized

• Review performance appraisal, discuss gaps, agree action plans to close the gaps and manage service offerings and SLAs with internal customers

• Manage staff and daily operations of the procurement department to ensure all requirements of the Bank are met in a timely, efficient, effective and ethical manner. Ensure all procurement requirements are in line with Bank procurement policy and procedures.

• Provide timely advice to accounting officer (CEO) Tender Board and user department.

• Define and implementation plan of the policies by translating policy statements and concepts into action-able requirements and assigning roles and responsibilities amongst staff, Engage staff in policies implementation by communicating expectations providing coaching and support

• Establish new process and systems for effective procurement across the Bank, develop an E-Procurement vision and identify opportunities for broader savings on procurement by conducting in-house vs. Outsource.

• Evaluate all procurement requirements and recommend the most appropriate procedure.

• Secretary to the Tender Board, play a role of escalation point of all Bank procurement issues for guidance , Address all bank procurement related audit queries (internal and external auditors) and Bank of Tanzania

• Determine and analyse training and development needs for procurement department ensure that identified training is executed.

• With the support from the Directorate of Human Resources Management, interview and recruit new members and provide support to them during the recruitment of their teams on request.

• Work with subordinates in the team to achieve excellent business results through continuous people development and monitoring activities

• Develop and maintain excellent working relationship with all departments’ internal and external constituencies through understanding their purpose and objectives.

• Promote and maintain the good name of the Bank while conducting business in an ethical and professional manner to ensure avoidance of all actual and potential conflict of interest.

• Responsible for contract administration including preparation of contracts and issuing approved contract

• Promote business competition in supply of goods and services to the Bank.

• Monitor compliance to all policies requirements and advise management of any gaps by conducting periodic reviews. Ensure effective quantification of all procurement risks by maintaining a framework for financial quantification and applying it across the procurement risk register.

• Exercise budgetary control in line with the bank budgetary control procedures

• Agree targets and take accountability for the overall achievements of performance objectives in the business area in terms of employee satisfaction, customer experience, and cost performance, return on investments, risk, and compliance and governance requirements.

• Review practices and procedure concerning all aspects of procurement and draw up guidelines for application across the organization.

• Advice professionalism in various procurement aspects and materials management.

• Manage all strategic outsourcing arrangement for the Bank as per Bank of Tanzania Outsourcing Policy and guideline, Manage the due diligence process to all business stakeholders and risk assessment for decision making before contract award

• Provide clear direction to team members on the strategic plan and key focus areas and ensure their understanding and buy-in, Benchmark productivity of the department against industry standards and create measures to improve productivity

• Perform any other related duties as may be assigned by superior.

Key responsibilities

 Achieve and maintain the set monthly performance standards,

 Compile periodic reports as per TPB procedures,

 Provide leadership and capacity developing in the procurement management Unit,

 Conduct business in conformity with banks policies and procedures as well as the best practice,

 To ensure compliant with PPRA Rules and Regulations

Key Relationships
 Internal:  All TPB Staff

 External:  Regulators/Customers/Clients

EXPERIENCE AND KNOWLEDGE REQUIRED

Education: Holder  of  a  CSP,  CPSP, CIPS   and  registered  with  PSPTB in  the category  of authorized supplies officer/stock verifier with a Master’s Degree in materials management or related field that has a past reputable practical experience of Procurement duties for a minimum period  of  five  years. Computer  literacy  is  a  must;  working experience in a banking industry will be an added advantage.

Experience/Skills

• The candidate must have good knowledge procurement and supply chain management.

• Must have experience on PPRA procedures.

• High level of integrity

• Must be keep on details

• Excellent communication and report writing skills

• Ability to work under pressure and minimal supervision

• Personable and able to relate to people at all levels

Skills / Attributes:

• People Management skills

• Attention to details

• Prioritize Tasks

• Team player

The position will attract a competitive salary package, which include benefits. Applicants are invited to submit their resume (indicating the position title in the subject heading) via e-mail to:  recruitment@postalbank.co.tz. Applications via other methods will not be considered. Applicants need to submit only the Curriculum Vitae (CV) and motivational letter. Other credentials will have to be submitted during the interview for authentic check and administrative process.

Tanzania Postal Bank is an Equal Opportunity Employer and is very committed to environmental, health and safety Management.

That, late applications will not be processed and Short listed candidates may be subjected to any of the following: a security clearance; a competency assessment; physical capability assessment and reference checking.

Please forward your applications before 06th Match, 2015